Corporate Head of HAM Academy
(Established under section 25 of the Companies Act,1956
Corporate Identity no. : U85300CT2014NPL001309)

Hostel rules

Hostel accommodation is provided with the understanding that the resident student will strictly abide by the Hostel Rules currently in force or as may be enforced from time to time. Accommodation in the Hostel cannot be claimed as a matter of right.

The Institute Administration may refuse accommodation to any student who is known to have grossly violated the Hostel Rules or whose presence is likely to disturb the peace and tranquility of hostel. Violation of hostel rules will make the student liable to disciplinary action including
permanent expulsion from the hostels.

Students must remember that hostel is the home of the student on the campus and therefore, he/she should behave on the campus as well as outside in such a manner as to bring credit to him/her and to the Institution.

A student once admitted in the hostel, will continue to be a hostel inmate throughout the year unless otherwise debarred from the hostel on disciplinary grounds and he/she will have to pay the room rent for both the terms.

Every student must be acquainted with all the rules and regulations of the Hostel.

He / She must observe them strictly. Ignorance of rules will not be considered as an excuse.

1. Every student should stay in the room allotted to him/her. Mutual exchange of rooms after final
allotment is not allowed. However, only the Chief Warden may allow as a special case
on valid and reasonable ground. Violation of this rule will be considered an act of gross misconduct and entail
appropriate disciplinary action including expulsion from Hostel and imposition of heavy fine.

2. Boarders must look up the Hostel Notice Board regularly. The Warden Team member or
any authorized member of the Institute staff can inspect the room of any student in the hostel at any time.
Hostel inmates are supposed to keep I-cards with them and must present the same to any hostel or institute authority whenever asked for. Students must always carry their Identity Cards with them.

3. No Boarders should see the Director for ordinary matters. Warden In-charge of the
concerned hostel is the right person for such matters. In next step they can approach to the Chief Warden.

4. All cases of illness should be reported to the Medical-Officer of the institute through
concerned Warden In-charge/Warden.

5. No student should keep any fire-arms, lethal weapons, poisonous things or intoxicants of
any kind in the Hostel. Students must not take law into their own hands, but must report all disputes to the
hostel Warden In-charge/Warden. All kinds of shouting, fighting, gambling, stealing, violet knocking, maltreating or abusing are strictly prohibited. In such cases offender will be handed over to Police immediately.

6. The boarder shall have to vacate accommodation as and when asked for. All the boarders
shall vacate the hostel rooms before they leave for the summer vacation so that annual repairs and white
washing are carried out. All the hostel articles issued to the students are returned to the caretaker before
the students leave their rooms. They will be responsible for any loss.

7. No boarder is allowed to engage a private servant or pet animals.

8. Students shall not remain absent from their hostels during night without the prior
permission of the Warden In-charge/Warden.

9. Hostel students shall not leave the campus without prior permission of the Warden In-

They shall have to apply in prescribed form in advance stating the reason for leaving and the
address of destination. Hostel student who leave hostel without the permission from the concerned
Warden shall be deemed to be missing and Parent/Guardian/Police authorities may be intimated in
consultation with the Director.

10. The inmates of the hostel will not leave the hostel premises on holidays for the
purpose of excursion or picnic. Prior permission of the Warden In-charge/Warden has to be obtained for
going for any picnic or excursion. However for any eventuality that may occur during
picnic/excursion, the responsibility does not lie with the Institute authorities.

11. Hostel inmates are supposed to take care of their health themselves. Student suffering
from infectious disease has to leave for medical treatment to proper clinic/hospital or isolated place.

12. Formation of association of students on the basis of regions, caste or creed is not
permitted, during their stay in the hostels.

13. Room furniture and electric fittings are required to be maintained by the inmates in good
condition. At the time of allotment of room and leaving the hostel for the summer vacation, every student must
take-over and hand-over, respectively, the hostel property carefully. Students should invariably vacate
the hostel during summer vacation.

14. In case of damage to any part of the hostel buildings, furniture, apparatus or other
property of the institute, caused by inmates of the hostel, the loss shall be recovered from the persons
identified as responsible for such damage. However, if the persons causing damage cannot be identified,
the cost of repairing the same as may be assessed will be distributed equally amongst all the inmates of
the hostel or group of inmates of the hostel found responsible for the damage.

15. Students should lock their room properly when they go out for bath, food etc. Each
roommate must keep a key of the door lock of his/her room in case of double / triple/four seated accommodations.

16. Every student residing in the hostel must join the mess attached to that hostel. Individual
cooking is not permitted. They are not allowed to cook anything in their rooms.

17. Every inmate of the hostel shall pay the mess bill and other charges as per the notified
schedule failing which fine will be imposed as decided by the hostel authority. The approved rules regarding
mess cut will be applicable to all the inmates of the hostel. Mess exemption on medical ground under
extraordinary situation will be allowed with payment of service charge as decided by the hostel authority.
Whenever a student is applying for rebate on medical grounds, he/she must submit a copy of medical
certificate by the Medical Officer of the Institute or by the external doctor, if it is advised so by the institute

18. Ragging in any form is a cognizable offence and severely punishable as per the
Supreme Court directives leading to expulsion from the Hostel and the disciplinary action may
culminate in his/her expulsion from the Institute as well. The Institute administration may report incidents
of ragging to the Police for taking appropriate action under the law.

19. Students should take treatment in the Institute dispensary between 8AM to 6PM when
they are sick. For emergency, between 6PM to 8AM they should contact the medical officer of the institute at
his residence in the colony campus. The Institute doctor and the concerned hostel Warden In-charge and
Warden will decide further course of treatment. Students are advised to take treatment at the nearest
clinic and inform about it to the authorities immediately in case of emergency occurring outside the Institute

20. In case of need for hospitalization, student should inform his/her parents / guardian.
Parents / guardian are required to communicate to the concerned Warden In-charge/ Warden in this regard.

21. Penalty for violation of hostel rules will be decided by the hostel authorities considering
the severity of the offense / violation of rules / act of indiscipline. Fine/ penalty amount may be deducted
from the hostel deposit. If cumulative fine exceeds Rs.1500/- per academic year, he / she will not be
considered in merit for the next hostel admission.

22. Guests are not permitted to stay overnight in the room of the students. The student must
get permission for keeping his/her guest in the guest room of the Hostel from the concerned Warden In-
charge. Executive Development Center (EDC) facility for one /two days stay may be obtained from
O/C EDC through concerned Warden. Female guests are not permitted to stay in Boys Hostel.
Likewise Male guests are not allowed to stay in the girls hostel. A boarder keeping a guest without permission is liable to be fined

23. Students are prohibited from giving shelter to any other student/outsider in the
rooms. In case of any unauthorized shelter, the student will be liable to disciplinary action.

24. Resident students are not permitted to invite any outside person to address any meeting
in the hostel without written permission of the Dean (Student Welfare)/ Director.

25. Light must be switched off when not in use. The use of electric heater, electric rod and
other similar appliances are prohibited. Boarders are warned against tempering with electric installation
and for all electric repairs the electrician should be called in.

26. Students, in their own interest, are advised not to keep excess cash or any valuables in
their hostel rooms.

They are cautioned to be very careful about safety of their belongings. They should close
their rooms securely when they leave the room even for short periods or when they are sleeping.
Institute shall not be responsible for the loss of such items due to theft or otherwise. However, in the case of theft,
the matter should be immediately reported to the concerned Warden In-charge/Warden and Chief Security Officer (CSO) of the Institute.

27. Male students are strictly forbidden from entering the Girls' Hostel and female students
from entering Boy’s Hostel.

28. Students are prohibited from consuming alcoholic drinks, drugs, cigarettes, tobacco
products or any other intoxicants inside the hostel or to enter the hostel after consuming the same. Any student found
consuming such thing or in a drunken state in the hostel will render himself liable for strict
disciplinary action, including expulsion/rustication from Hostel/Institute.

29. Students are prohibited from screening/ keeping obscene literature/ video films in the
possession. Any violation in this regard will result disciplinary action

Additional Rules for Girls' Hostel:

  • Closing time 8:30 PM in summer (April to September) and 8:00 PM in winter (October to 


  • Visiting Hours: 12.00 noon to 2.00 p.m. and 4.00 p.m. to 6.00 p.m. No male visitor is 

allowed to enter the

Girls' Hostel without prior permission of the respective Warden In-charge/Warden.

  • The girl students must make entry in the "In/Out Register" kept at the Girls' Hostel